Description:

Sales and Purchase Ledger Clerk
GHWR-55
Location: Portadown
Closing Date: Friday 19th January 2024
Role Details/ Employer Benefits: Hours of work are Monday – Friday 9am – 5pm 35 hour week (flexibility required). Company benefits with this role include a Competitive Salary, Employer Pension Contribution, Generous Annual Leave entitlement, with more benefits applicable after completion of 6 months probation.
About Global Home Warranties and Our Team We are a respected arranger of 10 year Structural Defect Insurance and endeavour to supply our clients with a premium service. Global is continually growing and is passionate about recruiting people who are driven and focused. Our aim is to build a forward thinking team that can contribute to the development of our successful business.
The Role:
The role requires a highly motivated, enthusiastic Sales and Purchase Ledger Clerk, whom can provide a professional support within the Accounts department. You will take ownership and manage key tasks within the department, ensuring that deadlines are met and that you are liaising with the correct internal/ external stakeholders. You will help to input as required to the continuous improvement of the department. As a brand ambassador of Global Home Warranties you will ensure our company values and ethos are promoted at all times.
The Individual In order to be shortlisted you must demonstrate on application / CV that you have a minimum of 5 GCSES (grades a-c) or equivalent (including Maths and English). You must also be IT literate and proficient in the use of Microsoft packages word and excel, detail required on CV. It is essential that you have a minimum of 2-3 years experience working in a similar role. it is also essential that candidates having a working knowledge of using Sage Accounts 50 and demonstrate this on CV. The role requires the individual to have excellent oral and written communication skills.
Hours of work are Monday – Friday 9am – 5pm (flexibility required). Salary will be discussed at interview.
Applicants are invited to apply by sending your CV to careers@ghwltd.com before or on 19th January 2024 – CV’s will not be accepted after this date.

JOB DESCRIPTION
Global Home Warranties – Job Description – Sales and Purchase Ledger Clerk

JOB TITLE: Sales and Purchase Ledger Clerk
POSITION: Full Time
HOUR OF WORK: Monday – Friday 35 hours
LOCATION: Portadown
REPORTING TO: Accountant
SALARY: Please refer to Employment Contract
PROBATIONARY PERIOD: 6 months
Organisational Structure:

Job Purpose:
To be a proactive member for the Accounts team. Assist the Accountant and the Financial Director in the accurate and smooth running of the department. The Finance function must ensure that it is in line with the company’s over all objectives. Reporting in a timely manor all financial information required to the relevant internal and external stakeholders.
Reporting Relationships and outline of the role:
The role requires a highly motivated, enthusiastic Sales and Purchase Ledger Clerk, whom can provide a professional support within the Accounts department. You will take ownership and manage key tasks within the department, ensuring that deadlines are met and that you are liaising with the correct internal/ external stakeholders. You will help to input as required to the continuous improvement of the department. As a brand ambassador of Global Home Warranties you will ensure our company values and ethos are promoted at all times.

JOB DESCRIPTION
Sales and Purchase Ledger Clerk

Responsibilities:
All duties performed for UK and ROI Accounts
1. Updating an checking that both the purchase and sales ledger are maintained and accurate.
2. Maintaining office petty cash and reconciliation of such monthly.
3. Recording the charity monies and ensuring all payments are made.
4. The Payment Run for the creditors. You will need to review the information and liaise with the Company Accountant to approve for payment.
5. Process monthly expenses. Running the reports from the BERTIE system, checking, recording, reporting of all information correctly and liaising with the Company Accountant to approve for payment to staff.
6. Personal Mileage and Sales Commission. Running reports from the BERTIE system and other data sources, preparing the mileage and commission in suitable format to present to the Company Accountant for monthly payroll processing.
7. Company Credit Cards. Reviewing and recording of the credit card statements and reconciling against receipts. Liaising with the Company Accountant to process payment.
8. Company Office Debit Card. Reviewing and recording of the debit card statements and reconciling against receipts. Liaising with the Company Accountant to process payment.
9. Updating and recording of data on relevant spreadsheets used within the accounts department that are key to the efficient running of the department.
10. Other duties as and when required by the Accountant and Financial Director.

Location:
The role is performed in an office, and all relevant equipment is provided to enable you to perform your role to the best of your abilities. Due to extreme circumstances you may be required to work from home. This will be under the instruction of the Directors and only when it is an emergency to do so.

Essential Competencies/ Knowledge and Skills required for the role:
1. Essential: Minimum of 5 years GCSEs (grades A-C) or equivalent (including maths and English).
2. Essential: Proficient in Microsoft office applications to include Word and Excel.
3. Essential: candidates must demonstrate a strong working knowledge and experience of using Sage Accounts 50.
4. A minimum of 2-3 years working experience in a similar role within a Accounts Department.
5. Experience of implementing internal efficiencies and systems of control.
6. Ability to manipulate data to meet reporting requirements.
7. Well organised, flexible, self-motivated and highly resilient person who can work under pressure to maintain deadlines.
8. Ability to clearly communicate and influence internally and externally at all levels of the Company demonstrating good verbal and written communication skills.
9. Must be able to think clearly and solve problems.
10. Must have interpersonal skills and a positive attitude to work and other people.
11. Knowledge and understanding of GDPR and it role within Accounts.
12. Any other duties that are required.
 

Health and Safety responsibilities:
1. Take reasonable care the Health and Safety of yourself and others who may be affected by your actions.
2. Work in a safe manner and observe the Company Health and Safety Rules and Procedures.
3. Report to your manager/ Health and Safety manager any incidents that have led to or could have led to injury or an accident or have affected the environment.
4. Report all injuries promptly that occur to yourself at work and obtain the necessary first aid treatment.
5. Ensure that you work with managers and the Company to achieve a healthy and safe workplace environment.
6. Help in the investigation of accidents in order to prevent recurrence.
7. Ensure that you observe the company handbook and maintain a professional image at all times, and adhere to all Health and Safety regulations in the office.
8. Set an example of safe, correct behaviour at all times in the office.
9. Report any hazard / defect you may observe promptly to your immediate manager.
10. Report any shortcomings in systems of work or procedures to your manager.
11. Not to interfere with or misuse anything provided in the interests of health, safety and welfare or yourselves or your work colleagues.
12. To comply with safe systems of work at all times
13. To advise managers when not trained for tasks you are being asked to carry out.

We are an Equal Opportunities Employer.